Privacy Policy

Polly King Limited is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you interact with us, including when you visit our website, use our services, or otherwise engage with us. It also outlines your rights under the General Data Protection Regulation (GDPR).

Data Controller

Polly King Limited is the data controller responsible for your personal data. If you have any questions about this Privacy Policy or our data practices, you can contact us at:

Polly King & Co, 26 – 28 Ely Place, London, EC1N 6TD

Data We Collect

We may collect and process the following types of personal data:

Identity Data: Name, title, date of birth, gender.
Contact Data: Address, email address, phone numbers.
Financial Data: Bank account details, payment card details.
Transaction Data: Details about payments to and from you and other details of products and services you have purchased from us.
Technical Data: IP address, browser type, time zone setting, location data, and other technology on the devices you use to access our website.
Usage Data: Information about how you use our website, products, and services.
Marketing and Communications Data: Your preferences in receiving marketing from us and your communication preferences.

How We Collect Your Data

We use different methods to collect data from and about you including:

Direct Interactions: You may give us your personal data by filling in forms, or by corresponding with us by post, phone, email, or otherwise.
Automated Technologies: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns.
Third Parties or Publicly Available Sources: We may receive personal data about you from various third parties and public sources.

How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

To fulfill our contractual obligations to you.
To comply with legal obligations.
To pursue our legitimate interests (or those of a third party) where your interests and fundamental rights do not override those interests.
With your consent (where applicable).

Sharing Your Data

We may share your personal data with the following third parties:

Service Providers: Third-party service providers who provide IT and system administration services.
Professional Advisors: Lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.
Regulators and Other Authorities: regulators, and other authorities who require reporting of processing activities in certain circumstances.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes

for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your data, and whether we can achieve those purposes through other means.

Your Rights

Under the GDPR, you have several rights in relation to your personal data, including:

Access: You have the right to request access to your personal data and to receive a copy of the personal data we hold about you.
Rectification: You have the right to request correction of any incomplete or inaccurate data we hold about you.
Erasure: You have the right to request the deletion or removal of your personal data where there is no good reason for us to continue processing it.
Restriction of Processing: You have the right to request that we suspend the processing of your personal data under certain circumstances.
Data Portability: You have the right to request the transfer of your personal data to you or to a third party.
Objection: You have the right to object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your situation which makes you want to object to processing on this ground.
Withdraw Consent: Where we are relying on consent to process your personal data, you have the right to withdraw consent at any time.

If you wish to exercise any of these rights, please contact us using the contact details provided in Section 1.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make.

The updated version will be indicated by the “Last Updated” date at the top of this Privacy Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal data.

Complaints

If you have any concerns or complaints about our use of your personal data, please contact us in the first instance so that we can try to resolve the issue. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) or another competent supervisory authority in your country of residence.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: